Saving reports as one PDF

1. Make a PDF of the reports you want

1. On the incidents page, click Print at the top.
2. Pick the dates (for example Last week). Every report from those dates is ticked; untick any you don't want.
3. Choose what to include: a summary page, photos, the history of changes.
4. Click Preview and print, wait for "ready to print", then click Print.
5. In the print window, change Printer to Save as PDF. (If you only see Microsoft Print to PDF, that works too.) If there is a Color setting, set it to Color.
6. Click Save, pick the folder, and give it a name that sorts by date, like 2026-10-06 to 2026-10-12 incidents.pdf.

For one report: open it and click Print at the top. The same print window opens.

Want paper too? Same steps; just pick the real printer instead of Save as PDF.

2. Add other files to it (a doctor's note, a form someone emailed)

Windows can't join PDFs on its own. Use a free program that runs on your own computer:

1. Install PDF24 Creator from pdf24.org (free; once).
2. Open PDF24 and choose Merge PDF.
3. Drag in the PDF you saved from here and the other files. Drag them into the order you want.
4. Click Merge, then Save.

If you have Adobe Acrobat (the paid one, not the free Reader): Tools → Combine Files does the same.

3. Something that really starts on paper

• Easiest: open the incident and use Add photos to take a picture of the page. It's then part of the report and prints with it.
• Or scan it as a PDF set to Color and 300 dpi (not black and white), then merge it as in step 2.

Good to know

• Reports print whatever stage they're in, approved or not; the status is printed at the top of each one.
• Nothing in the app needs printing to be kept: the app keeps every report and every change. The PDF is for meetings and binders.
• Injury details only print if you have permission to see them and tick that box. Each one printed is recorded.